• Friday Reminders for 05/08/2020
    ALL DISTRICT EMPLOYEES
     
    DEADLINE IS TODAY!
    Anticipated Intent to Return Survey 2020-2021 for all UASD employees only! (ESS substitutes and permanent employees, Aramark, Chartwells, and LIU employees should not complete this survey, but should contact their supervisor if they do not plan to return next year)
     
    It is important for the Upper Adams School District to be aware of the anticipated status of the professional and classified employees for the 2020-2021 school year.  Please complete the survey by clicking on the Anticipated Intent to Return Survey for 2020-2021 . You are required to complete this survey by TODAY.  
     
    This survey is performed for planning purposes only and your response in no way serves as notification of retirement/resignation.  If you are planning to retire or resign, you are required to provide written notice to your supervisor as well as complete the survey now. 
     
    Your cooperation is greatly appreciated.  Thank you!
     
    SafeSchools Training for Benefits Open Enrollment 2020  
    This training is a mandatory training for all District employees who are eligible for insurance, regardless if they are enrolled, or not, in District insurances.  Employers are required to give notice of Open Enrollment to all employees annually, and your acknowledgement validates to the District that you have received this important information.
     
    Please contact Tina Fair if you have any questions.
     
    Update on FBI Fingerprinting Clearances
    At this time a waiver is on its way to the Governor's desk to extend the expiration date for FBI fingerprinting clearances only, through 12/31/2020, or 60 days after expiration of emergency as declared by the Governor.  The waiver also stipulates that employees are required to provide updated State and Child Abuse clearances by the date they are expected to expire, as these clearances are not waived through 12/31/2020.
     
    There are still several fingerprinting centers that are staying open at this time.  When you register for your appointment, you will be able to choose a location, date and time, based only on the centers that are open.
     
    You can view the date your clearances are due by logging into your Staff Portal at https://fis2.csiu-technology.org/UPAD/Account/LogOn .
     
    Please contact Tina Fair if you have any questions.
     
    PROFESSIONAL STAFF
     
    Teachers who are entering their Comp Day for November 30, 2020 into Aesop/FrontLine, please choose "NO SUB NEEDED" in the drop down menu.  
     
    Extracurricular Volunteer Stipends 
    Anyone who has completed their stipend contract (Mentor, Induction Inductee, Advisor, etc.) for this school year, please fill out the pay release form that was attached to your original contract and send it to Lois Swope. They are due in the Business Office by June 4, 2020.
     
    Use of Paid Leave (Sick, Personal, Vacation (if applicable)
    Employees who are not available to work from home on any day or part of a day, are still required to enter the type of leave they would like to use for that day.  There is no change to the way paid leave is to be used, and there will not be any changes made to paid leave that is not used by the allotted time in the paid leave provisions, of your contract, or the classified handbook. Just a reminder you are not to check the box to request a substitute and follow the substitute protocol you received from Mr. Albin.
     
    HEALTH AND WELLNESS
     
    Work From Home Guide
    See the attached "Work From Home Guide" from Highmark.
     
    Need counseling?  See the services provided by the Wellspan EAP at http://www.wellspaneap.org/  District employees and their immediate family members are entitled to three free sessions per year.
     
    Friday Reminders for 05/01/2020
    ALL DISTRICT EMPLOYEES
    Anticipated Intent to Return Survey 2020-2021 for all UASD employees only! (ESS substitutes and permanent employees, Aramark, Chartwells, and LIU employees should not complete this survey, but should contact their supervisor if they do not plan to return next year)
     
    It is important for the Upper Adams School District to be aware of the anticipated status of the professional and classified employees for the 2020-2021 school year.  Please complete the survey by clicking on the Anticipated Intent to Return Survey for 2020-2021 . You are required to complete this survey by May 8, 2020.  
     
    This survey is performed for planning purposes only and your response in no way serves as notification of retirement/resignation.  If you are planning to retire or resign, you are required to provide written notice to your supervisor as well as complete the survey now. 
     
    Your cooperation is greatly appreciated.  Thank you!
     
    Open Enrollment Highlights
    This year Open Enrollment will be May 4 - 29, 2020.  Enrollment notices will once again be posted in Safeschools, and all employees will be required to acknowledge that they have received the information by completing the Open Enrollment Acknowledgement in the training which will only take a few minutes of your time, unless you are making changes.  
     
    All forms that require completion will also be available in the training, including summary of benefits, spousal eligibility forms, and cost sheets.  Employees with spouses on district health insurance will again be required to complete new spousal eligibility forms for the new benefit year.  
     
    A reminder will be sent to everyone, prior to May 4, and you will receive the normal email from Safeschools to remind you as well to complete it.
     
    New this year:  An Application called iBenefits  can be downloaded from the App Store or Google Play to your cell phone or tablet.  The App will allow you to:
    • view your benefit plans 24/7
    • access group numbers and review detailed plan information when you need it most
    • quickly contact an insurance company using the "tap to call" feature
    • upload a picture of your insurance cards
    • receive push notifications from the district regarding important benefit plan announcements such as Open Enrollment dates, deadlines and more
    I have attached a visual of the features within the iBenefits app, and instructions for accessing it after the download is complete.
     
    As always, employees may contact me by email to set up an appointment to discuss their benefits option
     
    Extracurricular Volunteer Stipends 
    Anyone who has completed their stipend contract (Mentor, Induction Inductee, Advisor, etc.) for this school year, please fill out the pay release form that was attached to your original contract and send it to Lois Swope. They are due in the Business Office by June 4, 2020.
     
    Use of Paid Leave (Sick, Personal, Vacation (if applicable) 
    Employees who are not available to work from home on any day or part of a day, are still required to enter the type of leave they would like to use for that day.  There is no change to the way paid leave is to be used, and there will not be any changes made to paid leave that is not used by the allotted time in the paid leave provisions, of your contract, or the classified handbook. Just a reminder you are not to check the box to request a substitute and follow the substitute protocol you received from Mr. Albin.
     
    HEALTH AND WELLNESS
    Wellspan Employee Assistance Program would like to share the following information with you regarding mental health.  Please click the link below.
    As a reminder, all UASD employees and their immediate family members are entitled to 3 free counseling sessions per year.
     
    Protect those eyes!  See the attached flyer from Highmark about Computer Vision Syndrome.
     
    Friday Reminders for 04/24/2020
    ALL DISTRICT EMPLOYEES
    Anticipated Intent to Return Survey 2020-2021 for all UASD employees only! (ESS substitutes and permanent employees, Aramark, Chartwells, and LIU employees should not complete this survey, but should contact their supervisor if they do not plan to return next year)
     
    It is important for the Upper Adams School District to be aware of the anticipated status of the professional and classified employees for the 2020-2021 school year.  Please complete the survey by clicking on the Anticipated Intent to Return Survey for 2020-2021 . You are required to complete this survey by May 8, 2020.  
     
    This survey is performed for planning purposes only and your response in no way serves as notification of retirement/resignation.  If you are planning to retire or resign, you are required to provide written notice to your supervisor as well as complete the survey now. 
     
    Your cooperation is greatly appreciated.  Thank you!
     
    Open Enrollment Highlights
    This year Open Enrollment will be May 4 - 29, 2020.  Enrollment notices will once again be posted in Safeschools, and all employees will be required to acknowledge that they have received the information by completing the Open Enrollment Acknowledgement in the training which will only take a few minutes of your time, unless you are making changes.  
     
    All forms that require completion will also be available in the training, including summary of benefits, spousal eligibility forms, and cost sheets.  Employees with spouses on district health insurance will again be required to complete new spousal eligibility forms for the new benefit year.  
     
    A reminder will be sent to everyone, prior to May 4, and you will receive the normal email from Safeschools to remind you as well to complete it.
     
    New this year:  An Application called iBenefits  can be downloaded from the App Store or Google Play to your cell phone or tablet.  The App will allow you to:
    • view your benefit plans 24/7
    • access group numbers and review detailed plan information when you need it most
    • quickly contact an insurance company using the "tap to call" feature
    • upload a picture of your insurance cards
    • receive push notifications from the district regarding important benefit plan announcements such as Open Enrollment dates, deadlines and more
    I have attached a visual of the features within the iBenefits app, and instructions for accessing it after the download is complete.
     
    As always, employees may contact me by email to set up an appointment to discuss their benefits options.
     
     
    PROFESSIONAL EMPLOYEES
    Summer Lump Sum Payment Request
    Teachers who wish to receive the remainder of their annual salary in a lump sum for the second pay in June, will need to fill out a Summer Lump Sum Payment Request Form.  In order to qualify to receive a lump sum the request must be sent to Wesley Doll by April 30, 2020.  A new form must be filled out each school year.   A copy of the form is attached or you can access the form on the school website.
     
     
    Extracurricular Volunteer Stipends 
    Anyone who has completed their stipend contract for this school year, please fill out the pay release form that was attached to your original contract and send it to Lois Swope. 
     
    HEALTH AND WELLNESS
    From Wellspan EAP
    Below is a link to several quick videos (about 2 minutes in length) to provide you with some great reminders about practicing self-care, especially during this unprecedented time:
     
    Update for 04/23/2020
    I just received this information today from a PASBO forum.  A business official from another school district contacted PDE and asked for guidance about a possible waiver for fingerprinting clearances and below is the response from PDE: 
     
    Thank you for contacting the PA Department of Education.
    The School Code and the Child Protective Services Law (CPSL) require educators and others who have contact with children to complete the background check process every 5 years.
    The PA Dept. of Education (PDE) is aware that 2020 is the end of that initial 5-year period and that educators may have trouble completing the background check renewal process due to current circumstances and the limited availability of fingerprinting sites. However, PDE is unable to waive these requirements since they are state law.  IDEMIA is the state's vendor for fingerprinting services. Fingerprinting services are considered to be essential business, but each location decides whether to remain open. Some locations have reopened over the past few weeks but there still are areas without access.  PDE, DHS, and the Governor's Office continue to meet and explore solutions, in light of the COVID-19 response effort.
     
    In light of this situation, if your clearances are due to expire soon, you should plan to schedule an appointment with a location that is open before your clearance expires.  Please contact me if you have any questions.
     
    Friday Reminders for 04/17/2020
    ALL UASD EMPLOYEES
     
    Unger Stock Nomination Forms
    Unger Stock Teacher of Excellence Nominations are due on April 22, 2020.  
    They may be scanned and emailed to c.bretzman@upperadams.org 
    or mailed to the district 

    Attn: Candy Bretzman, Central Office Executive Assistant

    Upper Adams School District
    161 North Main Street, P.O. Box 847
    Biglerville, PA 17307

    Take Care of Yourself
    During these uncertain times, please remember that the district provides all UASD employees access to 3 free counseling sessions per year for the employee, and their immediate family members.  If you are struggling with stress and issues related to the COVID19 pandemic you can visit the resources page at Wellspan EAP for great resources to help you at:   to http://www.wellspaneap.org/resources/coronavirus-(covid-19)/ .  
     
    If you would like to schedule a counseling session, please visit the Wellspan EAP home page at http://www.wellspaneap.org/  to search for a provider.  If you make an appointment, be sure to let the provider know that you are an Upper Adams School District Employee.   Visits will most likely be virtual, so you would not  even need to leave your home.
     
    Be sure to take care of your mental health and your family's mental health, and stay safe!
     
    Use of Paid Leave (Sick, Personal, Vacation (if applicable)
    Employees who are not available to work from home on any day or part of a day, are still required to enter the type of leave they would like to use for that day.  There is no change to the way paid leave is to be used, and there will not be any changes made to paid leave that is not used by the allotted time in the paid leave provisions, of your contract, or the classified handbook. Just a reminder you are not to check the box to request a substitute and follow the substitute protocol you received from Mr. Albin.
     
    Anticipated Intent to Return Survey 2020-2021 for all UASD employees only! (ESS substitutes and permanent employees, Aramark, Chartwells, and LIU employees should not complete this survey, but should contact their supervisor if they do not plan to return next year)
     
    It is important for the Upper Adams School District to be aware of the anticipated status of the professional and classified employees for the 2020-2021 school year.  Please complete the survey by clicking on the Anticipated Intent to Return Survey for 2020-2021 . You are required to complete this survey by May 8, 2020.  
     
    This survey is performed for planning purposes only and your response in no way serves as notification of retirement/resignation.  If you are planning to retire or resign, you are required to provide written notice to your supervisor as well as complete the survey now. 
     
    Your cooperation is greatly appreciated.  Thank you!
     
    PROFESSIONAL EMPLOYEES
     
    Summer Lump Sum Payment Request
    Teachers who wish to receive the remainder of their annual salary in a lump sum for the second pay in June, will need to fill out a Summer Lump Sum Payment Request Form.  In order to qualify to receive a lump sum the request must be sent to Wesley Doll by April 30, 2020.  A new form must be filled out each school year.   A copy of the form is attached or you can access the form on the school website.
     
     
    Extracurricular Volunteer Stipends 
    Anyone who has completed their stipend contract for this school year, please fill out the pay release form that was attached to your original contract and send it to Lois Swope. 
     
    CLASSIFIED STAFF
     
    10 Month Classified Staff
    You were sent an email with your timeslip attached.  Please check your hours on the timeslip.  When you have verified your hours and made the necessary changes, please, forward your timeslip to your supervisor for approval.  Your supervisor will at that point forward your timeslip to Lois Swope as being approved.  You should be sending your timeslips to your supervisor no later than Friday (4/17/20).  The supervisors will need to forward them to Lois Swope no later than Monday before noon. 
     
    HEALTH AND WELLNESS
     
    Open Enrollment Highlights
    This year Open Enrollment will be May 4 - 29, 2020.  Enrollment notices will once again be posted in Safeschools, and all employees will be required to acknowledge that they have received the information by completing the Open Enrollment Acknowledgement in the training which will only take a few minutes of your time, unless you are making changes.  
     
    All forms that require completion will also be available in the training, including summary of benefits, spousal eligibility forms, and cost sheets.  Employees with spouses on district health insurance will again be required to complete new spousal eligibility forms for the new benefit year.  
     
    A reminder will be sent to everyone, prior to May 4, and you will receive the normal email from Safeschools to remind you as well to complete it.
     
    New this year:  An Application called iBenefits  can be downloaded from the App Store or Google Play to your cell phone or tablet.  The App will allow you to:
    • view your benefit plans 24/7
    • access group numbers and review detailed plan information when you need it most
    • quickly contact an insurance company using the "tap to call" feature
    • upload a picture of your insurance cards
    • receive push notifications from the district regarding important benefit plan announcements such as Open Enrollment dates, deadlines and more
    I have attached a visual of the features within the iBenefits app, and instructions for accessing it after the download is complete.
     
    As always, employees may contact me by email to set up an appointment to discuss their benefits options.
     
     
    Important Message From Highmark for Members
    Please click the link below to view the message
     
    Highmark Telemedicine
    As most of you are aware, the public is being strongly encouraged, and many health care providers, are providing virtual doctor visits for their patients.  If your provider does not provide this service, I wanted you to be aware that Highmark has a telemedicine provider as well that is easily accessible to all members.  Please see the attached flyer for more information.

     
    Update for 04/14/2020
    Below is the most recent information about updating your clearances if they will be expiring soon:
    • Child Abuse and State Police clearances must be updated before/by the date your clearances are due to expire and returned to me.  These may be completed online, and results are received online (see attached instructions).
    • Fingerprint Clearance - The only open, BY APPOINTMENT ONLY, fingerprinting center at this time:   Identogo - 6483 Carlisle Pike, PA Auto License Brokers Ste 104, Mechanicsburg, PA 17050-2346
    • PDE has not changed any guidelines for required clearances, however, a waiver may be forthcoming to allow an extension for fingerprinting clearances, due to centers being closed. I will update you if that occurs.
    • At this time there is no physical contact with students due to online teaching.  Therefore there is not an urgent need for the fingerprinting clearance.  However, as stated above, you are still required to provide the state police and child abuse clearance in a timely manner.
    • Employees who are due in April and May will receive a second email from me soon if they have not turned in their clearances yet.
    • You can access your staff portal to see when your clearances are due to expire.

    Information From Highmark to Assist You During COVID19 Outbreak

    Highmark has implemented an online social care network called Aunt Bertha.  Aunt Bertha is a free, online social service resource (directory) and referral tool that assists people in finding social service providers.

    Aunt Bertha has the largest and most widely used social care network in the country, offering access to resources such as food, housing, utilities, government benefits, and legal services. COVID-19-specific resources will also be available on the site.

    Starting today, Monday, April 13, members will have access to search for community benefit organizations using Aunt Bertha. They can search by zip code and program.

    How it works 

    Aunt Bertha is free and simple to use. Visit www.highmarkanswers.com and click on the Medical and Community Resources page and then click Find food, hours and more to access the Aunt Bertha tool. You can enter your zip code then type a search term, or choose from any of the below categories, which will display available resources and services in your area. To further customize the search, you can also add filters, such as hours of availability, language, and distance to agency.

    Categories include:

    • Food (e.g., emergency food, nutrition education)
    • Housing (e.g., help paying for housing, housing advice, temporary shelter)
    • Goods (e.g., clothing, baby supplies, home goods)
    • Transit (e.g., help paying for transit)
    • Health (e.g., dental care, health education, medical care, vision services)
    • Money (e.g., financial education, tax preparation, government benefits)
    • Care (e.g., adoption and foster care, animal welfare, counseling and support groups)
    • Education (e.g., help paying for school, screening and exams)
    • Work (e.g., help finding work, skills and training)
    • Legal (e.g., legal aid, mediation)

    Please contact Highmark customer service if you have any questions.

    Information From Health Equity for HSA (Health Savings Account) Members

    CARES Act updates and other benefit questions
    Changes to benefit regulations are coming quickly, and we understand you and your team have questions.

    Our top priority is making sure you have the resources and support you need to adapt your benefits program to the situation at hand. Here are some important updates:

    HSAs

    • Tax deadline and HSA contributions - IRS tax filings have been extended to July 15, 2020. This also includes the ability for 2019 contributions to be made to health savings accounts (HSAs) and Archer medical savings accounts (MSAs) until July 15. Members can contribute to their 2019 HSA any time before July 15 through the secure member portal. Please note the maximum annual contributions for 2019 have not changed ($3,500 for individuals and $7,000 for families).
    • Telemedicine - The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) provides for reimbursement for services for "telemedicine and other remote care services" below the deductible and will be permitted in an HSA-qualified health plan (HDHP). This provision is effective March 27, 2020 through December 31, 2021.

    The CARES Act

    The CARES Act extended the list of HSA-, health reimbursement arrangement (HRA)- and flexible spending account (FSA)-qualified expenses to include menstrual care products and over-the-counter (OTC) drugs without a doctor’s prescription. We’re making updates to extend these provisions to you.

    • Claims reimbursement - Members can submit claims for menstrual care products and OTC drugs without a doctor’s prescription. The date of purchase must be after December 31, 2019.
    • Card purchases - Health care debit card use for OTC drugs without a prescription and menstrual products is dependent on the updated eligible product list managed by the Special Interest Group for IIAS Standards (SIGIS), then merchants updating their systems. In the interim, members will need to submit manual claims with the proper documentation.
    • Member communication - We’ll publish a microsite for members by April 10 with claims process information and resources. The microsite will be shared as a link on our website and as part of an upcoming member communication.

    Flexible benefits

    Your team members may be interested in updating their flexible benefits due to changes in their health and lifestyle experiences. Here are guidelines on what’s allowable under current guidelines.

    • FSAs - Unfortunately, members can’t make election changes absent a qualifying life event, as such having more or fewer medical expenses do not qualify. Employers also cannot extend the FSA grace period beyond the required two and a half months, though you can extend the runout period. The carryover limit remains at $500 for unused FSA funds.
    • DCFSAs - Members can update their election if there’s a change in the childcare provider or cost of coverage, as long as the update is consistent with the change. For example, if a daycare provider stopped services due to COVID-19, the election can be reduced or eliminated. Employers can fund DCFSA accounts, though annual limits still apply.

    We’ll continue to communicate benefits updates with you as soon as they happen. If you have any questions, don’t hesitate to reach out. You can review the full compliance alert and stay up to date with our response to all things COVID-19 here.

    We’ll continue to communicate benefits updates with you as soon as they happen. If you have any questions, don’t hesitate to reach out. You can review the full compliance alert and stay up to date with our response to all things COVID-19 here.

    Thank you for your trust in HealthEquity as we navigate these times of uncertainty together.

    Friday Reminders for 04/03/2020

    ALL DISTRICT EMPLOYEES

    Unger Stock Nomination Forms

    Unger Stock Teacher of Excellence Nominations are due on April 22, 2020.  

    They may be scanned and emailed to c.bretzman@upperadams.org 

    or mailed to the district 

    Attn: Candy Bretzman, Central Office Executive Assistant

    Upper Adams School District
    161 North Main Street, P.O. Box 847
    Biglerville, PA 17307

    Updating Clearances

    At this time there has been no extension from the state to extend the requirement to update employee clearances.  If you know that your clearances are due, you are still expected to make every effort to update your clearances before they expire.  The state police and child abuse clearances can easily be submitted online.

    Fingerprinting Centers and Services - At this time there should still be several fingerprinting services opening up to take appointments.  The LIU12 may be opening their center soon, and I will notify everyone when that happens, until then, if your clearances are expiring soon (I will contact those people individually), you should register for printing and choose a center that is open for appointments.  There are no phone numbers to call these centers, and I would not suggest choosing  walk-in at this point.  If they do not cancel your appointment, or allow you to make an appointment, that means they are open.

    Background clearance instructions are attached.

     

    Use of Paid Leave (Sick, Personal, Vacation (if applicable)

    Employees who are not available to work from home on any day or part of a day, are still required to enter the type of leave they would like to use for that day.  There is no change to the way paid leave is to be used, and there will not be any changes made to paid leave that is not used by the allotted time in the paid leave provisions, of your contract, or the classified handbook. Just a reminder you are not to check the box to request a substitute and follow the substitute protocol you received from Mr. Albin.

     

    PROFESSIONAL EMPLOYEES

    Summer Lump Sum Payment Request

    Teachers who wish to receive the remainder of their annual salary in a lump sum for the second pay in June, will need to fill out a Summer Lump Sum Payment Request Form.  In order to qualify to receive a lump sum the request must be sent to Wesley Doll by April 30, 2020.  A new form must be filled out each school year.   A copy of the form is attached or you can access the form on the school website.

     

    Health and Wellness: 

    Please see the attached latest edition of Live Well Work Well