• Friday Reminders for 11/08/2019

    ALL DISTRICT EMPLOYEES

    Course Pre-approval Reimbursement Revised Form

    Changes to the form:

    #3.  On-line Courses - Application for Non-Traditional online courses has been removed. No longer need to complete the application for Non-Traditional online courses.

    Application for Course Pre-Approval - Affirmation statement for credits from an accredited college/university.

    Course Information - There is only room for 2 courses per application.  Use another form to request additional courses.  Be sure to check the box for the type of course you are taking.  

    Online Courses Only Statement regarding the accreditation of a college or university has been added.

    Reimbursement will now be processed through payroll and will appear as a line on the employee's bi-weekly pay stub.  While this will expedite most reimbursements, please keep in mind that all paperwork must be attached, all forms must be signed by the employee and supervisor, and all paperwork must be sent to the Superintendent for approval, before the reimbursement will be processed for payment.  Pay period schedules will affect when a reimbursement will appear on the pay stub. 

    Please begin using the attached revised form today, for all pre-approval and reimbursement requests.   The form will also be available on the forms page of the District website.

    PSERS Foundations for Your Future Program

    The Public School Employees’ Retirement System (PSERS) will present a Foundations For Your Future (FFYF) program meeting at York Suburban High School, 1800 Hollywood Drive, York, on November 18, 2019 at 4:30 PM. These FFYF presentations provide members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all non-retired members attend an FFYF program meeting, particularly if planning to retire within the year. 

    Advance registration is not required to attend any of these large-group meetings. Please contact the Southcentral Regional Office at 717.720.6335 if requiring an accommodation in accordance with the Americans with Disabilities Act to participate.

    Health and Wellness

    Take Five EAP Newsletter

     
    Friday Reminders for 11/01/2019

    PROFESSIONAL EMPLOYEES

    Use of District Vans - From the Transportation Office

    Please be courteous to those who must use the van after you, by remembering to do the following:

    • Return the keys and credit card to the Transportation Office as soon as you return from your trip.  
    • If you return outside of regular school hours you can return the keys and card first thing the next morning.  The central office is normally open at 7:30am, and any central office staff can collect the keys and card.  The vans are in very high demand and it is important to return the keys and card for the next person who has scheduled its use.
    • After using the district van, remember, it is the driver’s responsibility to make sure all trash, clothing and food have been removed when the trip is complete.  This will be much appreciated by the next staff member who uses the van.

    ALL DISTRICT EMPLOYEES

    PSERS Foundations for Your Future Program

    The Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the Capital Area Intermediate Unit #15, 55 Miller Street, Enola on November 6, 2019 at 4:30 PM. These FFYF presentations provide active members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF seminar, particularly if planning to retire within the year.

    Advance registration is not required to attend PSERS’ large-group presentations. Please contact the Southcentral Regional Office at 717.720.6335 if you require an accommodation in accordance with the Americans with Disabilities Act (ADA) to participate.

    ALL EMPLOYEES

    Health & Wellness

    2019-20 Winter Hikes - Stay healthy over the winter!  See the attached flyer for upcoming guided hikes.  

    Live Well, Work Well - See the attached latest edition for information for flu season, a healthy recipe and more.

     
    Friday Reminders for 10/25/2019
    All Staff
    SafeSchools Trainings
    All staff including Chartwells, Aramark, LIU, and ESS permanent employees, are required to complete specific trainings in the SafeSchools portal.  All employees must complete the training for the Act 126 Mandatory Reporter this year.  Due to possible changes to the training within the last 5 year cycle, and the high volume of employees, all are required to repeat the training this year, even if they have not reached the 5 year mark.  This will allow better record keeping for all staff.  ESS permanent staff and LIU staff will complete the training with their employer.
     
    Please work with your supervisor to allow time for you to complete these important trainings in SafeSchools.  All districts must comply with mandated trainings for staff.  
     
    District policies, handbooks, and other trainings created by the district, are informational, and can be read on your own time.  Your acknowledgement indicates that you have received the information and are aware of where to locate it. 
     
    To view the list of required trainings for 19-20 please click the link : 2019-2020 SafeSchools Trainings  
     
    If you do not see a training, that you are required to take, in your SafeSchools portal, please contact me.  To go directly to the SafeSchools portal click here , and enter your district email address.
     
    Financial Management Series
    Estate Planning - Basic Documents for Estate Planning, Understanding Special Needs Trusts, Moving Forward After the Death of a Spouse, Final Thoughts and Information for Loved Ones Document.
    Credit Scores - FICOSCORE chart: How credit history is applied and where to go to check your credit report.
     
    Friday Reminders for 10/21/2019

    CLASSIFIED EMPLOYEES

    Classified Handbook

    Classified employees will be receiving an email from SafeSchools to review the  Classified Employee Handbook.  Please download or print a copy for future reference.

    ALL DISTRICT EMPLOYEES

    PSERS - Foundations for Your Future Progam (learn about your PSERS retirement)

    Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the following dates and locations:

    • Chambersburg Administration Building, 435 Stanley Avenue, Chambersburg on October 23, 2019 at 4:30 PM. 
    • York Suburban High School, 1800 Hollywood Drive, York, on November 18, 2019 at 4:30 PM.  

    These FFYF presentations provide members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all non-retired members attend an FFYF program meeting, particularly if planning to retire within the year.

    Advance registration is not required to attend any of these large-group meetings. Please contact the Southcentral Regional Office at 717.720.6335 if requiring an accommodation in accordance with the Americans with Disabilities Act to participate.   

    Financial Management Series

    Social Security - Social Security fact sheet and a sample social security statement

    Medicare - Frequently asked questions and answers about Medicare.

    Next week's topics will be Credit Scores and Estate Planning.

     
    Friday Reminders for 10/11/2019

    ALL DISTRICT EMPLOYEES

    PSERS Foundations for Your Future

    Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting on the following dates and locations:

    • Greenwood High School Auditorium, 405 East Sunbury Street, Millerstown on October 21, 2019 at 4:30 PM.    
    • Lancaster-Lebanon Intermediate Unit 13, 1020 New Holland Avenue, Lancaster, PA 17601 on November 14, 2019 at 4:30 PM.   

    These FFYF presentations provide active members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF program, particularly those members planning to retire within the year.

    Advance registration is not required to attend PSERS FFYF program presentations. Please contact the Southcentral Regional Office at 717.720.6335 if you require an accommodation in accordance with the Americans with Disabilities Act to participate. 

    Financial Management Series 

    Education Planning (529) - Funding Education - Where to Begin

    Savings Budgeting - How to Save Your First Paycheck

    Next week's topics will be Medicare and Social Security.

    CLASSIFIED EMPLOYEES

    Classified Representatives to the Insurance Review Committee

    Kyle Flook (new member) and Candy Bretzman (continuing member) will represent the Classified Staff as members to the Insurance Review Committee.  If you have questions or would like information brought to this committee, please feel free to reach out to Kyle and/or Candy.

    HEALTH AND WELLNESS

    October is breast cancer awareness month.  See the attached flyer for tips to prevent breast cancer.

    Friday Reminders for 10/04/2019

    All District Employees

    Foundations for Your Future PSERS Information

    The Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the Capital Area Intermediate Unit #15, 55 Miller Street, Enola, Cumberland County on November 6, 2019 at 4:30 PM. These FFYF presentations provide active members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF program, particularly if planning to retire within the year. 

    Advance registration is not required to attend PSERS’ large-group meetings. Please contact the Southcentral Regional Office at  717.720.6335 if you require an accommodation in accordance with the Americans with Disabilities Act (ADA) to participate.

    Financial Management Series

    I recently attended a Human Resources Chapter meeting where a financial advisor presented some very helpful information regarding financial accounts and planning for the future.  I will be sharing this information in the next few Friday Reminders, and will start today with Understanding PSERS and 403(b) and Retirement Accounts.

    The Understanding PSERS presentation (attached) will give you a clearer understanding of your PSERS statement.  

    The 403(b) and Retirement Accounts (attached) explains what a 403(b) is, who is eligible, and the advantages and limitations of having a 403(b).

    In next week's Friday Reminders I will share Savings Budgeting and Education Planning (529)

    All Staff

    Health & Wellness

    Online Urgent Care

    If you have ever thought about trying an online doctor for minor medical issues, WellSpan now has online urgent care.   Patients have access to a doctor 24/7 by computer, tablet and smartphone.  The service only cost $49.  For more information visit the WellSpan website.

     
    Friday Reminders for 9/27/2019
    UASD Employees
    FMLA (Family Medical Leave Act) - An Employee Guide
    The FMLA was enacted in 1993 to support workers from choosing between the job they need and the family they love.  It has allowed eligible workers the ability to balance the demands of work and family.  
     
    Attached is an FMLA Employee Guide from the United States Department of Labor which includes information on the following subjects:
    • Who Can Use FMLA Leave?
    • When Can I Use FMLA Leave?
    • What Can the FMLA Do for Me?
    • How Do I Request FMLA Leave?
    • Communication with Your Employer
    • Medical Certification
    • Returning to Work
    • How to File a Complaint
    • Website Resources
    It is also important when requesting FMLA, that employees become familiar with the district's policy for FMLA.  Policy 335 - Family and Medical Leaves and Policy 335.1 - Maternity and Childrearing Leave are attached for your information.
     
    Uncompensated Leave (not FMLA eligible or qualified)
    Typically all employees are required to use all paid leave before taking unpaid leave, whether or not they are covered under FMLA.  Employees who may be in a situation where they must take uncompensated leave because they have used all paid leave, and are not (or no longer) protected under the FMLA, should review the district's uncompensated leave policy (see attached) before taking such a leave.  Uncompensated leaves can negatively affect annual evaluations and paid leave accrual for the following fiscal year.  For more information please review the policy.

    Medicare Part D Annual 2019 Notice Regarding Prescription Coverage
    This notice must be provided to employees with district medical coverage annually.  If you are covered on the district health insurance and, you or any of your dependents are age 65 or over, or are reaching age 65, it is important that you read this notice and keep a copy of it with your records.  If you misplace this notice and are in need of it, please contact me.  A copy of the notice is also posted on the Benefits page of the district website.
     
    All Staff
    SafeSchools Trainings - Training Will Not Run
    I am hearing from a few people that the Student Mental Health training will not run.  If you are having issues, please try using a different browser.  I was not able to get the program to run on Firefox but was able to use Google and Safari.
     
    Point Park University Information Sessions
    Point Park University is offering online information sessions for anyone who may interested in their programs.  See the attached flyer for a list of the programs being offered and the dates and times of the sessions.
     
    Friday Reminders for 9/20/2019

    All Employees

    2019-2020 Marketplace Notice - As part of the Affordable Care Act, employers are required to provide notice of the open enrollment period for health insurance through the marketplace.  For more information about this notice, please visit healthcare.gov .

    District Employees 

    Maternity/Childrearing Leaves

    If you or when you may be expecting a child, and will be taking maternity/childrearing leave, any time during the school year, please be sure to notify your principal as soon as possible so a substitute can begin to be sourced to replace you during your absence.  

    You must also notify me of the need for FMLA leave so that I can send you the paperwork required for approval.  Please review the policies 335-Family and Medical Leave, and 335.1 Maternity/Childrearing leave for more information.

    Staff Portal - Updating Passwords

    I just had to renew my password today and thought the screenshot below might be helpful to you.  Every 30 days you will be required to renew your password to the staff portal for viewing your paystub.  This should appear as soon as you attempt to put in your current password.  

    If you have not saved your password to Google, then you will need to enter your current one before creating the new one.  After 3 attempts to login you will be locked out of your account.  If you are locked out of your account, you will  have to notify me or Kim Cless in the business office.

    password

    Follow up to the above regarding passwords:

    The number of passwords that we must remember, not only at work, but at home as well, seems to increase every year.   If you don't already have one, think about investing in a password book, or an online password manager to store your passwords.

    All- District, Chartwells, Aramark and ESS Permanent Support Employees

    Health and Wellness

    Get or Stay Fit for the New Year!

    15% Discount at YWCA Gettysburg

    The YWCA is now offering a 15% discount on Membership to all employees of all Non-Profits in Adams County for a Rec-pass! The pass allows access to the whole YWCA facility in addition to reduced rates on classes, personal training sessions, and massage therapy.

    The YWCA has a 25 meter heated, indoor swimming pool, whirlpool, basketball court, racquet ball courts, a complete fitness facility, and a spin room. It also gives you access to all land and water fitness classes. Employees are required to bring their current Staff ID (access badge) to the Front Desk when signing up.

    The YWCA is also having a Fall promotion! Through the end of November they are offering 50% off the $50.00 joining fee on all 6 and 12 month memberships. We are also offering 100% off the joining fee on all new members who elect to have their payments withdrawn from their accounts automatically! 

     
    Friday Reminders for 9/13/2019
    All Staff
     
    SafeSchools Trainings
    A list of all required trainings for Upper Adams SD is attached for the 2019-2020 school year.  Please review the list for trainings that you may be required to take in your position.  If you see that you are required to take a training, and you do not see it in your SafeSchools account, please contact me.  Keep in mind, that additional trainings may be added, as needed throughout the school year.  
     
    Health & Wellness
     
    Recipe Sharing
    How about a healthy dessert?  Check out the attached recipe for banana nut muffins from Delta Dental.
     
    Don't Forget About Those Eyes!
    When it comes to health and wellness, don't forget about taking care of your vision.  Diet, sunlight, eye strain, and many other factors can damage the health of your eyes.  Be sure to get regular checkups, and read the attached flyer:  6 Tips for Eye Health and Maintaining good eyesight. 
     
     
    Friday Reminders for 9/6/2019
    District Benefits Contact and WEbsite Information

    A list of the district benefits, with contact information and websites, is attached.  Keep this list where you can easily access it if needed.  

    I would encourage you to register for accounts with all of your benefits to assist you with understanding your benefits, and claims information.

    To access the PSERS (PA School Employee Retirement System) you must use the access information that was sent to you directly from PSERS by postal mail.  Please contact PSERS if you do not have this information.

    Health and Wellness 

    Employee Assistance Program (EAP)

    We all struggle from time to time with problems resulting from life's demands and pressures. Some issues can be solved alone; others require help.  These problems can affect our emotional well-being, job performance, home life and health.  WellSpan EAP provides confidential, professional care to help individuals identify and resolve personal and workplace issues.  UASD pays the cost for up to three visits to the EAP for all employees and immediate members of their immediate family.  No information on who receives counseling through the EAP is shared with the District. If you are struggling through the holidays, think about contacting the EAP.  They are there to help. Visit their website at  http://www.wellspaneap.org/  See the attached flyer, EAP Take Five.

    Flu Shot

    Flu season is upon us (believe it or not)!  Employees with district health insurance, can get a flu shot once a year at no cost from an in-network provider, including clinics, doctors offices, and pharmacies.  See the attached flyer for more information on how to find a participating provider.

    Expiring Criminal Background Clearances
    Notices for updating expiring criminal background clearances will continue to be sent to employees within a period of time before the expiration date.  
     
    You can view the date your clearances will expire on the Staff portal.    The "Date all clearances expire" is the date to use for determining when all three of your clearances are due.
     
    For those of us who completed clearances in the year 2015, please keep in mind that there will be a large number of employees from all schools in Pennsylvania who will be renewing their clearances in 2020.  2015 was the year that all school employees were required to obtain new clearances and begin the 5 year cycle.  That being said, when you receive notice that your clearances will expire, be sure to start the process since it may take longer than usual to get the results due to the clearance centers being overwhelmed with applications. 
     
    Instructions for completing the background clearances can be found on the district website in the drop down list of the Staff tab.  Click on "forms" and "clearance information and directions".
     
    "Staff" Page on UASD Website Links to:
    Benefits
    View all district benefits information and quicklinks to benefits pages.   The password was given out to all district employees at open enrollment or when hired.  Please contact Sandy or me for the login and password to the page if needed.
     
    Required Notices
    Employees can view federal and state required notices that all employers must post for employees by clicking on "Required Notices" from the drop down list.  all notices are also posted at each building in a designated area where all staff have access.  Please check with your building administrative assistant for the location of the postings at your building.
     
    Additional Links
    The following links are also included on the "Staff" page (some may require a password):
    Absence and Substitute Request Management
    SafeSchools Training Portal
    Web Help Desk 
    Act 48
    PSERS
    Wellspan EAP
     
     
    Friday Reminders for 8/30/2019
     
    All UASD Employees
    Today is the first pay of the school year for school term employees.  Instructions are attached to access the Staff Portal to view your first pay stub for the school year.  You can access the portal by going to the district website and clicking Staff Portal from the drip down list on the Staff tab.
     
    Professional Employees
    Sick Leave Bank
    If you plan to enroll in the Sick Leave Bank, the proper form is required to be in the Business Office no later than September 9.
     
    Friday Reminders for 8/23/2019
    Welcome back to all of you and a special welcome to all of you who are new to our district.  This email will go out every Friday to remind staff of important information, regarding changes to employment processes, benefits information, wellness information, and other information regarding your employment with the District.
     
    Please take time to read the email when you receive it, so that you keep informed of important deadlines, or information that my be vital to your benefits or employment.  Those of you who are staff not directly employed with Upper Adams, are welcome to read the information as well as there may items included that could affect everyone, such as policy changes, etc.
     
    All information is below.  Have a wonderful weekend!
     
    Safe Schools Trainings
    All district employees should be receiving emails to complete required trainings.  Several trainings are mandated by the state of PA.  When completing your courses please keep in mind that if you start a session, you must complete the full session.  If you stop in the middle of a session, you will be required to start the session over again the next time you log in.  Also, if you open anything else on  your computer while the program is running it may freeze your screen.  We understand that several trainings are lengthy, but please be sure to schedule time to complete them.  If you have any questions please contact me.
     
     
    Professional Employees Only
     
    Sick Leave Bank
    If you plan to enroll in the Sick Leave Bank, the proper form is required to be in the Business Office no later than September 9.
     
    Request for Conference
    When entering a request for a conference absence there is required information that must be entered along with your absence request in the absence portal.
    In the Notes to the Administrator you must include the following information:
    • Name of the conference and the estimated cost/reimbursement.
    • Registration, motel, mileage, meals, etc.  (If the administrator is using a procurement card for securing registration or hotel, you must still enter the cost for these items). 
    • If your expenses are being paid by a Title account.
    Health & Wellness
    We are happy to announce that Highmark will be waiving their initiation fee for their Fitness Your Way program in the month of September.  For more information please refer to the attached Fitness Your Way flyer.