• Update for 03/26/2020
    With the extension of the closure of schools and wanting everyone to maintain social distancing, the LIU will not be opening their fingerprinting offices until April 14, 2020.  They do understand that districts may have employees that have clearances expiring or that are expired.  They are hopeful that PDE will allow an exception to the expiration of fingerprint clearances for this time period. The LIU wants to ensure the safety of their staff and are unsure as to how many individuals would actually come to have fingerprinting done and take the “risk”. The LIU contacted Identogo to see if there were any locations that are remaining open during this time.   The only location remaining open is the New Cumberland Office.  Their hours are Monday through Thursday 9:30am – 12:30pm and Saturday 9:00am – 2:00pm.  This location may not be convenient for everyone but if you want to get fingerprinting done, this is an option.  All appointments at the LIU during the closed times, have been canceled.   
     
    I would ask that you leave your options open.  If you do not need your clearance updated until after April 14, try and schedule your appointment at any of the other locations that are available in the timeframe that you need to get your clearance completed.  
     
    I have attached the instructions for all clearances, for your convenience.
     
    Update for 03/24/2020
     
    Important Message From Wellspan EAP
    We have created a special category on our website, called Teletherapy (which is typically done through a virtual video visit), on the Provider Search Tool located on the WellSpan EAP homepage: 
     
    One point of clarification is that temporarily, during the State of Emergency due to COVID-19, the State of Pennsylvania has allowed providers the option of using a telephone only option as well (see the attached flyer). This is an effort to eliminate added delays to getting needed support during this crisis.
     
    The individual can choose that specialty interest and it will provide a list of providers offering this telehealth option for counseling. They can then simply call the provider directly, let them know the company they work for and ask to schedule an EAP counseling appointment. We are continually adding new providers on this list. If there are any questions, our team is here to offer support and guidance by calling us at 1-800-673-2514, M-F from 7:30am to 4:30pm. 
     
    If an employee is already seeing a provider for EAP counseling and has questions about continuing services given the current COVID-19 situation, please have them contact their provider directly as they will discuss a plan on how they will proceed with continuing their appointments.
     
    Finally, on our website homepage we’ve added two specific COVID-19 links for resources: 
    ·        At the top of the page, you will see a Red COVID-19 Banner Link for the employer. 
    ·        Further down is a Red COVID-19 Button Link which is for both employers, employees and families—offering a great deal of trusted sources providing helpful support for maintaining good self-care during this pandemic
     
    On behalf of the WellSpan EAP Team, we realize that we are all navigating unchartered space which is rapidly unfolding and tremendously disruptive and impactful in many ways. This is emotionally trying and stressful. It will be through supporting one another that we will get through this immensely challenging time. We want you to know that through it all we are here for you. 
     
    Stay safe everyone!
     
    Friday Reminders for 03/20/2020
     
    District and Building Offices
    School office staff will be working remotely from home, and there will be no access to any buildings for any staff.  If you need to contact an office staff person or your supervisor, please send them an email and they will answer you as soon as they are able.
     
    From the Business Office
    Processes on Hold During School Closing
    All reimbursements will not be processed and paid until school reopens. There will be no changes made to deductions (403b and HSA), tax withholding changes, address and name changes, etc. until further notice (the only changes that will be processed will be for insurance changes due to a life change status).
    The business office staff will have access and will be checking emails.  If you have an immediate issue please email Kim Cless or Lois Swope.
     
    From Human Resources
    I will have access and will be checking my district email, so if you have questions about your health insurance, need to add someone to your health insurance (please notify me if you have a life change status), or have any other issues that would require my immediate attention, please email me.  
     
    For all employees:
    Take Five from EAP - The March/April newsletter is attached.
     
    Everyone stay home, stay safe, stay healthy, and I hope to see you all back soon!
     
    Friday Reminders for 03/13/2020
    ALL STAFF
     
    Criminal Background Clearances
    For all employees who last updated their clearances in 2015  
    This is just a reminder that if you updated your clearances in 2015, you will be required to update your clearances this year: 2020.  Three clearances are required:  State Police, Child Abuse, and FBI Fingerprint clearance.   While you may not have completed all clearances on the same day in 2015, the date your clearances are set to expire with the district will be the date of the oldest dated clearances.  For example. your clearances are dated as follows:  State Police- 4/29/2015, Child Abuse Clearance - 5/1/2015, and FBI Fingerprinting - 4/15/2015 .  You will be notified that your clearances are due to expire on 4/15/2020 .    Employees will continue to receive notification of their clearances and when they are due, however, you are free to get them done at anytime.  Keep in mind that all school districts will have employees who will be completing clearances this year, so appointments for fingerprinting might be limited, and child abuse clearances could take up to 14 days for results to be received.  If you do not have your clearances updated on time, the district will have no choice but to put you on leave without pay.
     
    Criminal Background Fingerprinting Extended Schedule
    In order to offer support to local school districts, the LIU12 is offering extended hours for district employees ONLY at specific (see attached "Fingerprinting Schedule 2020 Final"Identogo locations. This will allow more opportunities for employees to complete their FBI Fingerprint clearance for those who originally completed clearances in 2015 and are now expiring in 2020.  
     
    Follow the instructions on the attached "Criminal Background Clearance Instructions" to register as a walk-in through Identogo using the service code  1KG6XN  . You must also register at:   http://bit.ly/fingerprint-appointments to sign up for an appointment during the extended hours.
     
    If you have any questions please contact me.
     
    Want to find the date your clearances will expire?
    All district employees may view the date their clearances are due in the Staff Portal at: 
     
    The username is your first initial, last name, and last four digits of your social. All employees received an email some time ago with a temporary password and should have created their own password after logging in (passwords must be changed every 30 days when prompted).  If you have never logged in and do not have a password, please email, Kim Cless or myself to reset your password.
     
    Below are instructions on how to locate the expiration date of your clearances.  If you have not received notification that your clearances are due yet, you are welcome to renew whenever you are ready.  Keep in mind that there will be a large influx of people renewing clearances in 2020, so be sure to begin the process no later than 30-60 days before your clearances are due.  In January, I will send notification to those who are due to renew clearances April through June.  The instructions on how to apply for all clearances are attached to this email.
     
    Below are the instructions for finding the date your clearances will expire in the employee portal: 
     
    image.png
     
    image.png
     
    ALL DISTRICT EMPLOYEES
     
    SafeSchools Training for Family Medical Leave Act (FMLA) Changes to Policy 1/21/2020
    Just a reminder that the deadline to complete this training is 3/31/2020.  
     
    PSERS (Public School Employees' Retirement System) Program - The PSERS Southcentral Regional Office is requesting your assistance in informing your school employees (our members) of a recent cancellation of Foundations For Your Future presentation. This event has been cancelled and this message is to confirm that PSERS will not be meeting at Red Lion Hotel & York Suburban High School for our Foundations for Your Future presentations which were scheduled for Thursday, March 19, 2020 and Wednesday, April 15, 2020. To view our current schedule, visit the following link: https://www.psers.pa.gov/Leaving-Employment/Nearing%20Retirement/Pages/Retirement-Overview.aspx. If the session mentioned in this message does not appear as “cancelled” yet, it will be updated to reflect these changes soon.
     
     
    PROFESSIONAL EMPLOYEES
     
    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.
     
    HEALTH & WELLNESS
     
    Get healthy and take a walk! See the attached flyer for the Spring Walking Parties beginning on April 22.  The full schedule is included in the flyer.
     
    Coronavirus - Are you prepared?  Highmark has provided us with some information about the Coronavirus and how to protect ourselves and others from getting it.  For more information see the attached flyer.
     
    Virtual Medicine - With the outbreak of the Coronavirus, you may want to consider using virtual medicine rather than going out to see your doctor.  See the attached flyer for Highmark Telemedicine with more information about virtual medicine, and how to access the provider for Highmark members.
     
    Friday Reminders for 03/06/2020
    PROFESSIONAL EMPLOYEES
     
    Summer Lump Sum Payment Request
    Teachers who wish to receive the remainder of their annual salary in a lump sum for the second pay in June, will need to fill out a Summer Lump Sum Payment Request Form.  In order to qualify to receive a lump sum the request must be sent to Wesley Doll by April 30, 2020.  A new form must be filled out each school year.   A copy of the form is attached or you can access the form on the school website.
     
    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.
     
    HEALTH & WELLNESS
     
    What you need to know about the Coronovirus -  See the attached flyer
     
    Urgent Care versus Emergency Room
    (This information is specific to District health insurance, but could also be similar for other health plans)
    Urgent care centers are popping up everywhere.  Most people don't know what makes them different from going to an emergency room.  For non-emergency situations people should always go to their primary care physician (PCP) first before going to an urgent care center or an emergency room.  
     
    The difference between urgent care and emergency rooms is the severity of the health problem.  If the condition is life-threatieng, go to an emergency room.
     
    If the condition is a minor illnees or injury, go to your PCP first, and if they are not available to you at the time of need, go to an urgent care center in your area.
     
    You may be asking yourself  "why does it matter if I go to an urgent care center rather than an emergency room?"
     
    Cost is the driving factor for making an informed decision when it comes to choosing between going to an urgent care center or emergency room.  Of course, there will be situations where the emergency room is the only choice.  To put this into perspective, look at the chart below regarding the cost between the use of your primary care physician, urgent care, and emergency room (both insurance plans are included separately):  
    PPO Plan Employee Co-pay Plan Cost Total Cost
    Primary Care Physician $20 co-pay $71 $91
    Urgent Care $40 Co-pay $75 $115
    Emergency Room $40 co-pay $3,149 $3,189
           
    PPO QHDHP Employee Co-pay Plan Cost Total Cost
    Primary Care Physician $20 co-pay $71 $91
    Urgent Care $75 co-pay $40 $115
    Emergency Room $75 co-pay $3,114 $3,189
    It is amazing to see the huge difference between the use of the primary care physician and urgent care versus the emergency room.  While you may be thinking to yourself:  "the co-pay isn't that much different between the three", keep in mind that all utilization costs for insurance affect the outcome of out-of-pocket cost for all members, including their bi-weekly deductions for health insurance.  
     
    Utilization of health care drives costs upward for health insurance.  This does not suggest that members should not use their health insurance, it just suggests that members should become better consumers when shopping for healthcare.  
     
    Going to your PCP should always be your first choice for things like colds, vaccinations, sore throats, ear aches, or anything not considered an emergency.  If your PCP is not available to you for an immediate medical issue, research your area urgent care centers. 
     
    Urgent care can handle issues such as sprains, cuts that require stitches, minor allergic reactions, x-rays for possible fractures, minor headaches, animal bites, ear aches, etc. (Be sure to contact the urgent care center you choose before going there, to be sure that they provide the services you may need.  Not all centers provide the same services).
     
    You should visit an emergency room if you have a life-threatening condition such as: chest pain, difficutly breathing, stroke, head trauma, severe bleeding, and loss of vision.
     
    To familiarize you with the locations of Urgent Care in your area, a list is attached, which includes the address, phone numbers, and open hours for the various centers.  This is not an all inclusive list, and be sure to contact the center for open hours.
     
    Friday Reminders for 02/28/2020

    ALL EMPLOYEES

    2020 ANNUAL LIONS CLUB EDUCATOR NIGHT

    All Faculty, Staff, Administrators and Board Members, of the UASD along with the staff members from Aramark, Chartwells and Bus Contractors’ Drivers are invited to attend the

    Lion’s Club Educator Night

    Tuesday, March 17, 2020

    Biglerville High School Cafeteria

    Social will begin at 5:00 p.m.

    Dinner will be served at 5:30 p.m. 

    If you have done so already and wish to attend, please RSVP as soon as possible and no later than March 9, 2020 to

    Candy Bretzman at c.bretzman@upperadams.org

    or call 717-677-7191 ext. 2751

    Census Takers Needed

    The Adams County 2020 Census Team is currently looking for individuals who are willing to be Census Takers.  Census Takers must be at least 18 years old and the pay is $16.50 per hour.  Interested individuals can apply at https://2020census.gov/ or contact the Adams County Census Rep Michele Garnes at mckgarnes@gmail.com or (240) 593-2348.  Census employment does not affect any assistance benefits.  The Adams County Census Team is also looking for individuals that are bilingual and can assist in making sure the hispanic community is counted and understands the Census.  Upper Adams School District was significantly undercounted during the last Census which impacted funding in our area (negatively) for unemployment insurance, Head Start Programs, small business grants, family and social services funding, food assistance, healthcare funding, infrastructure grants, and public safety funding.  

    ALL DISTRICT EMPLOYEES

    PSERS (Public School Employees' Retirement System) Foundations for Your Future Programs

    The Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the following locations and dates:

    • Lincoln Intermediate Unit #12, 65 Billerbeck Street, New Oxford, PA on March 9, 2020 at 4:30 PM
    • Chambersburg Administration Building, 435 Stanley Avenue, Chambersburg on April 6, 2020 at 4:30 PM

    These FFYF program presentations provide non-retired members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF seminar, particularly if planning on retiring within the year.

    Advance registration is not required to attend any of these large-group meetings. Please contact the Southcentral Regional Office at 717.720.6335 if you require an Americans with Disabilities Act (ADA) accommodation to participate.

    PROFESSIONAL EMPLOYEES

    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.

     
    Friday Reminders for 02/21/2020

    ALL DISTRICT EMPLOYEES

    Entering Sick  and Personal Leave in the Absence Portal

    Just a reminder that the reporting of paid sick and personal leave, must be entered correctly in the absence portal for the appropriate time to be deducted from the employee's balance when the information is uploaded to the payroll system.  Please read the letter attached "Sick Leave Absence Entry" for some examples and information to assist you in reporting your sick leave.  Also attached is the "Leave Time Increments for Paid Leave" to assist you when calculating how much time you will need to report your absence appropriately. Paid personal leave continues to be used as a whole or half day only.  If you have any questions please contact Lois Swope in the Business Office.

    Pre-retirement Workshop for all School Employees

    Each year the Adams County Chapter of the Pennsylvania Association of School Retirees(PASR) sponsors a pre-retirement workshop for all school employees considering retirement within the next four years or less. Information about the Public School Employees Retirement System(PSERS), retirement options, health insurance and Social Security benefits will be presented.  This FREE workshop is a joint venture of the Adams, Cumberland, Juniata, Perry and York county chapters of PASR.  This year's workshop will be held on Saturday, March 28, 2020 from 9:00-12:30 at Mechanicsburg Middle School.   See the attached flyer "pre-retirement letter" for more information, and how to register.

     

    PROFESSIONAL EMPLOYEES

    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.

     

    HEALTH & WELLNESS

    Live Well Work Well

    See the latest edition attached to this email.

     
    Friday Reminders for 02/14/2020

    ALL DISTRICT EMPLOYEES

    Pre-retirement Workshop for all School Employees

    Each year the Adams County Chapter of the Pennsylvania Association of School Retirees(PASR) sponsors a pre-retirement workshop for all school employees considering retirement within the next four years or less. Information about the Public School Employees Retirement System(PSERS), retirement options, health insurance and Social Security benefits will be presented.  This FREE workshop is a joint venture of the Adams, Cumberland, Juniata, Perry and York county chapters of PASR.  This year's workshop will be held on Saturday, March 28, 2020 from 9:00-12:30 at Mechanicsburg Middle School.   See the attached flyer "pre-retirement letter" for more information, and how to register.

    Foundations for Your Future (PSERS) Program

    The Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the Red Lion Hotel Harrisburg Hershey, 4751 Lindle Road, Harrisburg, PA 17111 on March 19, 2020 beginning at 4:30 PM. These FFYF presentations provide active members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF program, particularly those planning to retire within the year.

    Advance registration is not required to attend any of these FFYF presentations. Please contact the Southcentral Regional Office at 717.720.6335 if you require an accommodation in accordance with the Americans with Disabilities Act (ADA) to participate.

    PROFESSIONAL EMPLOYEES

    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.

     
    Friday Reminders for 02/07/2020

    Please give a warm welcome to following new employees at UASD:

    Shelley Hobbs, Business Administrator

    Shelley will officially begin her employment with Upper Adams School district on March 23 and comes to us from the Spring Grove Area School District, with many years of experience and knowledge of school business and accounts.  She will stop by into the district from time to time, and visit each building until her official start date.  Please give her a warm welcome and congratulate her in her new position if you should happen to see her in your building.

    PROFESSIONAL EMPLOYEES

    2020-21 Classroom Grants Window Open: APPLY NOW!
    The Canner Funds board is accepting applications for 2020-21 classroom grants through 5:00 p.m. on April 1, 2020. Awards up to $1500 are available. Applicants may apply for one individual grant as well as one group proposal. Canner Funds needs specific items and shipping costs in the requests. Contact Jim Van Dyke for quotes before requesting hardware. Jim can verify
    compatibility and pricing of many items.  Please see the attached CF Newsletter for more information on how to apply for a Canner Fund Grant.

    ALL DISTRICT EMPLOYEES

    Criminal Background Clearances Due in 2020                                              

    Thanks to those of you who have been sending your updated clearances to me on time.   For those who have not turned in updated clearances yet, please be sure to begin the process at least 30 days prior to the expiration date on the letter that was sent to you.  

    Please feel free to contact me if you have any questions when updating your clearances.

    Foundations for Your Future Program

    The Public School Employees’ Retirement System (PSERS) will present a Foundations for Your Future (FFYF) program meeting at the Capital Area Intermediate Unit #15, 55 Miller Street, Enola on February 13, 2020 at 4:30 PM. These FFYF presentations provide active members with information about PSERS benefits and services. A PSERS Retirement Representative will cover topics such as benefit options, withdrawal of contributions, rollovers, taxes, and legislative actions affecting PSERS. PSERS recommends that all active members attend an FFYF seminar, particularly if planning to retire within the year.

     Advance registration is not required to attend PSERS’ large-group presentations. Please contact the Southcentral Regional Office at 717.720.6335 if you require an accommodation in accordance with the Americans with Disabilities Act (ADA) to participate.